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WillSa   e

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Safe Document Storage

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One place you should never keep an original Will is at home. If you have a fire, flood or burglary, you risk losing your Will. If your Will is damaged in any way, then the courts could declare the Will invalid.  

Protect your important documents

Ensure the safety of your Legal Documents by using a safe document storage facility to keep your valuable legal documents safe from fire, theft or damage . 

 

                   Why use 

 

  • Your Legal Documents are kept in a waterproof wallet in a fireproof Safe 

  • Fully insured against loss or damage 

  • Executors are notified of the Wills whereabouts

  • Wills are checked for correct attestation and scanned before they are stored

  • Free Will registration with The National Will Register - Certainty

  • Future alterations to the Wills done for a low administration cost

  • Free review of your Will when requested 

  • Free advice to Executors on how to proceed if they need to act

  • Full probate service arranged if required 

  • Documents are returned to your Executors when needed - free of charge

  • All documents stored can be returned at any time

 

How Will Safe works

 

We collect your legal documents and give you a copy of the documents to be stored.  You will be allocated your own unique storage reference number and your Executors will be notified that your Wills are stored with us.

 

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Will S   fe

SECURE    DOCUMENT    STORAGE

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Locating important documents

A step that often causes family members additional stress and anxiety when someone dies is locating the deceased’s important documents. This includes the Will, which details the Testator’s wishes regarding how they want their estate to be distributed. Unfortunately, locating a Will and other important documents can sometimes be a difficult and time-consuming process for loved ones coming to terms with a death. That’s why this blog will explore how to find a Will, what happens if you can’t find a Will, and the benefits of storing estate planning documents with a professional storage provider.

 

What is considered an important document?

When trying to locate a Will, there are other documents that you should also keep an eye out for. At the stage of locating a Will, you may already have possession of the birth, marriage, and death certificates, as these would have been required/distributed at the point of registering the death.

Other important paperwork that you should consider gathering are pension details, insurance policies, and bank and/or building society accounts. Whilst you may not need these documents at the time of locating a Will, you will likely need them later down the line if applying for a Grant of Probate in England and Wales (or Confirmation in Scotland). Once you have located these documents, it’s a good idea to keep them in a safe place for ease of access when needed.

How to find a Will?

There is no legal requirement for a Will to be registered online, professionally stored, or to be disclosed by its Testator. However, it is recommended for Testators to discuss its contents and location in advance with their chosen Executors. For more on the role of an Executor, read our blog here.

So, how do you find out if someone has left a Will? There are a few steps to take when locating a copy of someone’s Will:

  1. Search the deceased’s property

As an initial step, try to search the deceased’s property to find a Will. It might be filed away in a draw with other important documents (such as those listed above) that will be useful later down the line. It’s worth considering that going through the belongings of the deceased can be emotionally difficult, so seek support from someone you know to help you with this process.

If you can’t find a Will, keep an eye out for details of a Solicitor, Will storage company, or a Certainty Will Registration Certificate. If a Certainty Will Registration Certificate is located, this means it can be found on the National Will Register.

2.  Ask Solicitors and Will Writers local to the deceased

If your search of the property is unsuccessful and you’re unsure of who the deceased may have used to draft or store their estate planning documents, try contacting Solicitors and Will Writing companies local to the deceased. Be aware that only the Executor will be able to obtain documents if they are held by a legal professional or Will Writer.

3.  Contact the deceased’s bank

Wills and other important documents can also be stored with banks. If searches with Solicitors and Will Writers in the area have failed, try contacting the deceased’s bank (if known) to ask if they are storing the Will. However, be aware that banks are often reluctant to speak to anyone other than the Executor of the estate.

4.  Will database

The National Will Register is essentially a Will database with currently around 9.4 million Wills stored in the system. There are three search options available, and prices start at £45.60 (as of 14 June 2022) for a Will Register Search. However, it’s important to consider that there is no guarantee of locating an existing Will, and only the Executors will have visibility of the Will’s contents.

What happens if you can’t find a Will?

If the above steps to find a Will are unsuccessful and you are confident that it’s non-existent, the estate will need to be administered under the rules of intestacy. When an estate is declared intestate, it must be distributed following the rules dictated by law in the country where the deceased was domiciled. These rules are different in England and Wales to Scotland.

In intestacy cases, the person who is responsible for administering the estate of the deceased is known as the Administrator. Similarly to an Executor, an Administrator has the legal and financial responsibility to administer the estate and is usually the next of kin. However, instead of a Grant of Probate, the Administrator will apply for what is known as Letters of Administration. 

Why should I professionally store my Will?

The easiest way to ensure that your Will is accessible upon your death is to store your estate planning documents with a professional storage provider. There are various benefits to utilising a storage provider, such as:

  •     Peace of mind that your Will is easily accessible

  •     Availability of the latest version of the original Will

  •     Availability of relevant codicils and letters of wishes

  •     Reduced risk of family conflict

  •     If charities are mentioned, they will receive their inheritance

  •     The estate can be administered as you have planned for

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